PA / Secretary

·                    PA experience at Senior Management level providing a confidential and high quality support service to the Sales and Customer Service Management and teams and ensure best use of management time and cost effective use of resources

·                    Filter and deal with incoming communications and requests and pro-actively manage issues on behalf of the management and their teams where appropriate

·                    Provide supporting admin when necessary

·                    Organise travel itineraries and hotel accommodation for management and teams efficiently and in the most cost effective way possible

·                    Diary management, including organisation of regular and one off meetings, to ensure best use of management and team time where applicable

·                    Data collection, collation and presentation in appropriate formats

·                    Ad-hoc project participation which may include research and analysis and / or database maintenance and administration

·                    Arranging buffers and booking meeting rooms

·                    Raise purchase orders where necessary

·                    Reception cover on occasion

·                    Strong communicator

·                    Be use to exercising a strong degree of confidentiality

·                    Excellent accuracy and speed with attention to detail

·                    Use of initiative on incoming issues, thereby reducing management workload

·                    Anticipation of requirements of the management and team

·                    Can prioritise emails and other communications

·                    Exercise experience and good common sense when booking travel, accommodation and conference options

·                    Mail merge

·                    GCSE minimum

·                    Strong results in English, other languages would be useful

·                    RSA qualifications or similar

Microsoft Word

Good knowledge of Outlook – Used extensively for booking meetings etc

PowerPoint

Basic Excel

Siebel

SAP

SRM